You have followed my “Golden Rules” to bring a product to  your customers putting them first and managing the process through controls. Now you need to keep the customer in that #1 position and leverage them for add-on sales and incremental revenue. It is significantly cheaper to retain and add-on to a customer base than it is to acquire new ones. Use the information you gather about your customers to make customer service more than just a j.o.b. Give them a quality experience and complete satisfaction, and they will reward you with their business. Use my CRM and customer service strategies to keep your customers longer and engage them for future sales:

Make Great Service a Priority in Your Business

Every great leader establishes “imperatives” for his business and the people who work to make it successful. Excellent customer service must be one of these imperatives. Your staff needs to be trained on your standards throughout the organization; your policy that customers come first needs to consistently reinforced in every setting. Start small and set a standard way of opening/closing all customer interactions. Engage your employees by empowering them to make decisions, use good judgment, and bend the rules appropriate to their level and responsibilities.  Your operating “imperatives” must include good service and your staff must have the ability to operationalize your vision.

Know What Makes Your Customers Tick

Instituting a formal way of tracking your customer interactions will help you identify your best customers, as well as those who may not have utilized your offerings in a while. This will tie to a communication loop I discuss later. There are many software applications designed to do this. Depending on your size and scale of operations , simple Web-based apps or powerful “enterprise software” products might be appropriate. Maintaining current contact information and notes about each transaction with the software, you can sort the data or analyze it to uncover patterns of customer issues/resolutions. You can leverage it to build your knowledge base, CRM strategies and further hone your customer service professionals.

Use your Knowledge Base of Stored Wisdom

All organizations with great customer service programs have one similar trait. They have a consistent system for responding to customer inquiries or complaints. Your employees need to provide accurate information to your customers and offer a  solution to a problem or quote policies that address specific customer situations based on previous interactions or simulated conversations.

Your front line customer service warriors need to know exactly where to look for answers. Developing a “knowledge base” with answers to FAQs, methods for solving problems, and standards for resolving disputes prevents people from relying on the expert knowledge of others only that have more experience. This living breathing store of information should be flexible, provide an avenue for addition/suggestion, and be accessible remotely. Your goal should be to resolve issues during the initial customer contact, and make servicing the customer a comfortable, manageable process.

Effectively Manage Your Customer Relationships

Once you have some history on your customers, and how they interact with you, you can identify your best customers and reward them. You can institute frequent buyer services or cross promote your products with other similar or related offerings across industries. You can extend a service program, offer a 3 for 2 etc., the options are endless. The key here is to manage your customer relationships and reward them for their loyalty. Your churn will drop and your acquisition costs will drop.

Stay in Touch With Your #1 Commodity

Consistently reaching out to customers will make them feel you value their business (which you should). You can use standard off-line tactics, such as postcards, newsletters DMs, magazines or on-line strategies such as e-mails, blast news messages about products, special promos, etc. (of course make sure you follow CPNI rules and give them the opportunity to opt-in/out). Capitalize on social media and ask them to follow you on twitter, subscribe to your RSS feed from your blog or become a Facebook Friend. A simple hard copy or virtual thank-you note after a major purchase goes a long way. This creates a forum inviting customers to contact you with questions, feedback, or to discuss additional requests. Make sure the customer knows that they are your #1 focus, and you are always there to solve their problems, meet their needs and incorporate their ideas into future product developments.

By making customer service an imperative, knowing what makes your customer tick, establishing a knowledge base, managing your relationships and maintaining an open line of communication you capitalize on your acquisition investment and leverage your best sponsors, happy customers!!

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